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Meetings management and design

Advice on meeting planning and design.
If you involve local stakeholders from the early stages of planning your event, you can stimulate and encourage the involvement of local institutions in the organisation of the event, as they feel an active part of it.

“Experiential” has been the buzzword for quite a few years now, but how does this look in practice?

Are your event formats and content legacy-driven? Disruptive? Innovative? Tech-focused? Personalised? The word in the meeting room is, it’s time to rethink our approach to association meetings.

Whereas permanent venues soon get taken for granted, limited editions enhance the sense of occasion. Temporary events and venues can be sure of attention.

“The Power of Conferences: stories of serendipity, innovation, and driving social change”, produced by Business Events Sydney and the University of Technology Sydney, gives undeniable evidence that conferences can, and do, create social change.

After just having completed a very successful ICCA Congress in Prague we would like to share our Congress Philosophy document with the wider association community.

Bandwidth is just the beginning of the terminology meeting planners need to get familiar with.

There is a lot of bad advice out there—don’t fall for it! Here are some best practices that will keep your general sessions on track to meeting your goals.

I’ve interacted with plenty of corporate legal departments throughout my career, and I’ll admit it: reviewing legalese is not something I look forward to doing.

How come medical event organizers do not make the most out of digital technology; and do not follow the ever changing needs of patients and doctors? Read on to learn the 4 key ways to catapult any medical event into the 21st century.

Mastering the Exhibition Journey - A White Paper
How top venues are using technology to succeed.
Including insight into RAI Amsterdam's approach.

In today’s age of budget cuts and time constraints, the question of proving the value of your annual meeting has never been more important.

'Healthy’ is the new buzzword in the meetings and events sector. Over the past year, associations have become increasingly aware of the negative health impact of events and meetings:

Why are conference dress codes so boring and predictable, whilst simultaneously managing to be totally ambiguous? If Dutch delegates really turned up in “business attire

No one wants to think it could happen to them, but your chances of being hacked are growing every year. Here are five things you need to stop doing now to keep your meetings safer:

Drones can add some high-tech excitement, cool video perspectives, and hot new audience engagement elements, but as is true for most new technologies

Updating your sponsorship packages with the times is critical to keep your supporters happy and your attendees engaged. Terri Toennies, CMP, founding board member, Association for Women in Events

The American Society of Association Executives has a long history of modeling and promoting diversity and inclusion in the association community.

If you are tasked with creating an experience that will help your participants achieve a specific outcome, consider going experiential.

“What’s in it for me?” That’s a question Millennials are asking as they decide on upcoming conference opportunities. Meeting organizers, on the other hand, are more focused on their own goals

Despite all your legwork to find the right location and room rates for your meeting, even after the contract is signed you may find that the hotel is in the marketplace promoting lower rates over your blocked dates. Is there anything you can do?

Today’s guest post is by Elaine Gluckian, a content developer for networking app provider Swapcard. She has a strong interest in technology and innovation law.

The logo may be a ghost, but there’s nothing scary about one of the newer social media platforms to bust onto the meetings scene.

What drove 24-year-old Chelsea Krost to stand up for Millennials and identify all the goods things they were known for when she was only 16?

Whatever the season, the battle of the thermostat continues in almost every ballroom. Add a blustery winter day to the mix and you can count on complaints heating up.

Car-hailing service Uber has just taken its new UberEvents service nationwide, allowing event hosts to prepay for Uber rides for their guests.

Over the years I have written numerous articles about designing and implementing meetings management programs, and in all those years I have been consistently perplexed as to why organizations do not mandate the need to follow the meetings policy.

To plan an effective meeting, event planners have to know where their attendees are coming from, and not just in a geological sense.

I recently read a Fast Company article about how the rise of the freelance economy, and the fall of traditional jobs and companies, will change the U.S. economy in pretty dramatic ways by 2040.

A meetings industry panel at the Global Business Travel Association Convention this summer engaged an audience in a discussion of “the attendee journey of the future.”

Here are three ways for meeting planners to make would-be thieves think twice about victimizing your booths, ballrooms, and breakout rooms:

Event marketers are always after the latest, greatest tools and ideas that will engage audiences at trade shows and conferences.

We all know that restaurants are masters when it comes to using psychology to draw us in, influence our food choices, persuade us to tip more, and feel more satisfied with our experience.

“We already know what we’re going to present at the meeting, and we know what attendees want to hear about.” How many times have you heard that from your internal meeting clients?

I am the proud daughter of a NYPD detective who worked in crime prevention and safety for his entire career. My father, Larry, dedicated his life to educating people in the East New York section of Brooklyn on crime prevention

Panels can be droning, painful exercises in ego-fluffing. They can feature overbearing panelists who commandeer the discussion and cow the other panelists—and the moderators who let them—into submission.

The meetings and events industry has been pursuing meetings consolidation since the 1990s, including total meetings spend management, savings measures, technology, standard processes.

It was a small group at IMEX America’s Smart Monday session on better, greener, and kinder meetings and how to plan them.

I was reading these five 'bloody good lessons on creating intensity” that Fast Company writer Joe Berkowitz divined from the musings of horror film director Eli Roth,

Design empathy is one of the most powerful mindsets a planner can have for creating superior conference experiences. It’s attendee-centric, not conference-product–centric.

We created a conference that we’d want to attend.”
That was the driving creative force behind an innovative new event called Big Ideas in Higher Education, explains Tony Doody

Attendees are tired of participating in the “same old” events. And meeting professionals don’t want to create the same old events!

In sales, you’re only as good as your last sale. In meeting planning, you’re only as good as your last meeting. Or so it seems. There is immense pressure to deliver more, better, faster, and with less.

Event producer Tahira Endean, CMP, talks about the return meeting professionals can expect from investing time, energy, and resources into elevating their meeting design.

I went to a fantastic, interactive, and tips-filled session at the American Society of Association Executives Annual Meeting in Detroit this summer on the topic of planning meetings outside the U.S.

There may be nothing more dismaying for a meeting planner than looking out at a half-empty ballroom while the closing keynote speaker takes the stage.

You know if you have it. You know if someone else has it. And, you know if some places and things have it.

A new conference, SenseUP!, a Summit on the Power of Sensory Marketing, debuts next spring in the marketing and events arena.

Dreamforce, the legendary Salesforce user conference, drew more than 172,000 registered participants to its headquarters city in September (plus some 11 million online viewers).

Among the recommendations in a new insights paper from brand experience agency FreemanXP is to hire a content DJ