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Meetings management and design

Advice on meeting planning and design.
The meetings and events industry should prepare for a complete overhaul, thanks to the rise of the sharing economy and preferences of the next generation of delegate.

Transportation is the attendee’s first and last impression of your event. A bad beginning sets a negative tone for everything that follows, and a bad exit overshadows an otherwise positive experience.

We regularly write about and advocate for the importance of face-to-face meetings. I may be a little biased since I make my living off of them, but here’s yet one more example of why they work so well.

This article is about what influencers outside the world of meetings have to say about what people expect when you entice them from their everyday lives and draw them to a conference.

It was a small group at IMEX America’s Smart Monday session on better, greener, and kinder meetings and how to plan them.

“At events, your best customers are literally standing in the same room as you. Take advantage of this opportunity to get some feedback!”

Annual meetings can be costly for organizations. Themes change, logos change, and, no matter where you go, you need new directional signage.

“Event marketing ultimately is about getting the right qualified attendees to register, maximizing your revenue by attendee and growing exhibiting and sponsorship revenue,”

It’s 8 a.m. at the big industry event. In a bland conference room, attendees are sipping coffee while checking e-mail, as they sleepily wait for the session to start.

Twitter allows us 140 characters to deliver a message and catch the attention of our followers to take action.

For 90 years the California Water Environment Association had used the same basic format for its 2,000-attendee annual conference for clean-water professionals:

Meetings planners can expect more socialising rather than networking and venue operators better be ready to supply the latest technology to facilitate communication for Generation Y and pimp up the mood in their centres

Face it, our brains are lazy. Or, to put a positive spin on it—they’re efficient. Very efficient.

Leaders always seem to know what is next. That’s part of what I love about meeting planning.

As a business motivational keynote speaker, I have the privilege of speaking at some of the coolest events around the globe.

The millennial generation are a breed of tech savvy travellers where the need to access the digital world has become of paramount importance

It may sound a bit peculiar but art is - and always has been - part of meetings.

Truth be told, we’re beyond the right brain/left brain dichotomy. But it’s still terrific shorthand for describing perspectives and working styles that are guided either by free-flowing imagination or by reality-bound logic.

Q&A sessions are loathed by many event planners because they are the least predictable part of many conferences.

I just read Becki Cross's fantastic post on the Event Manager Blog about how to get the most out of your event photographer.

A new research report from the Center for Exhibition Industry Research and the Society of Independent Show Organizers, the 2015 Young Professional Exhibitor Needs and Preferences Study,

Today's guest post is by Andy Taffin, CEO of Tallen Technology Rentals.
Getting the lighting right is a crucially important aspect for events of all types and sizes

SponsorMyEvent has unveiled new tools to help event organisers land sponsorships.
The new tools enable organisers to manage relationships with sponsors and find new potential sponsors.

Less than half of event planners are creative thinkers, despite a belief that they have a creative approach, research carried out by London & Partners claims.

It is the method of choice for communicating the desired messages – which is what the
effectiveness of the meeting ultimately depends on.

Behind the scenes tours are always captivating. Now the Westin Peachtree Plaza in Atlanta is offering your meeting attendees a Green Tour

To some, the term 'networking' is overused, and even may sound a bit sleazy. We've amplified that by promoting speed networking and boasting about the number of professionals attending our conferences.

Based on a large database of more than 80 destinations and 60,000 business events delegates used for Pacific World monthly Destination Index

Even meeting planners who can whip up a budget for a U.S.–based event with ease may find themselves worrying about what they’re forgetting when it comes to budgeting for a meeting beyond U.S. borders.

Meet Better: 167 Easy Ways to Make Your Events More Environmentally and Socially Responsible offers an easy-to-digest, checklist-rich approach to making your events more sustainable.

There’s been a lot of conversation this year around the disparity between meeting budget allocations and the escalating costs of holding a meeting.

The cruise experts at, Josephine Kling and Joyce Landry, have amassed pages of resources for first-time cruisers and experienced pros.

He’s all about trade show marketing and getting more attendees at your conferences and events. Sam Lippman, president and founder, Lippman Connects, conducts an annual roundtable on attendee acquisition.

Remember when rapper Tupac (who was killed in 1996) took the stage in hologram form at Coachella in 2012, performing with live stars Snoop Dogg and Dr. Dre? (If not, here’s the link—it is pretty impressive.)

Just as nurses can make the worst patients, we event professionals can be nightmare attendees.

While meeting planners and suppliers may not always agree during a negotiation, they’re at least coming from the same place: a place of experience with conferences and events.

If you want your event to be truly memorable, infuse it with the host city’s local flavor.

Of course Adrian Segar, who has been designing and facilitating meetings for 30 years, wants you to read his new book

For Michaela O’Connor Abrams, event design is not just about booth layouts, room setups, and decor.

Ask a meeting planner who has been in the industry for a while and no doubt they’ll be happy to share stories recounting events and meetings at some pretty unusual and unexpected

I read a lot of business books, highlight the heck out of them, and then dictate into iPad Notes to capture the author’s message, along with specific action-based tips.

As a meeting professional, you are in a position of choice each and every day. You choose the venue, meals, speakers, and how to allocate an event budget,

Cloud-based event management software company etouches has just released “The Event Planner’s Playbook,”

It’s 8 a.m. at the big industry event. In a bland conference room, attendees are sipping coffee while checking e-mail, as they sleepily wait for the session to start.

You know those conference shatter points—those times when what appeared to be a viable event breaks apart and can't be put back together?

The IMEX Group runs two annual trade shows for the international meetings, incentive travel, and events industry.

Icebreakers can be fun and memorable, but you have to know your group. Check out our collection of icebreaker ideas for all segments of your meeting

Former lecturer explores what the youngest conference delegates want from the events industry.

Secondary cuts with first-rate taste: That's just one idea for reducing spending on the center of the banquet plate.

Guest poster Andrew Taffin, CEO, Tallen Technology Rentals, outlines some of the top developments he's seen this year, and some ideas on how meeting planners can leverage these trends going forward.