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ICCA Association Newsletter

March 2015

2nd Quarterly Update

Please find below your Quarterly update from ICCA, which we hope will be of interest to you.


Calling international association executives to share their community’s inspirational speakers

At ICCA we’re always on the lookout for knowledgeable speakers who can help our members understand what is going on within international associations – trends, challenges, motivations, new scientific, business and healthcare thinking as well as meetings-related matters.  Up to now we’ve focused on the meeting planners and senior executives of the associations themselves.  However each association has its own internal group of inspirational speakers amongst its membership, who are leaders in their field, but who also have the ability to communicate to and inspire a wider audience and to explain why their discoveries or innovations or ideas have important ramifications for society at large. It would be great if you could personally recommend up to three excellent communicators within your association.



ICCA Venue International Client/Supplier Business Workshop, Basel, Switzerland - 16-18 April 2015

Association Expert Seminar - 16-18 May 2015

IMEX 2015, Frankfurt, Germany - 19-21 May 2015

ICCA Destination Marketing European Client/Supplier Business Workshop, Rotterdam, Netherlands - 25-27 June 2015

ICCA Venue European Client/Supplier Business Workshop, San Sebastian, Spain - 03-05 September 2015

IMEX America 2015, Las Vegas, USA - 13-15 October 2015

IBTM World 2015, Barcelona, Spain - 17-19 November 2015


Get useful advice on your congress bidding document– Case study

Have you ever let an outsider read your own bid document? A fresh set of eyes can provide many useful tips on elements which are ambiguous or need further elaboration. Louise Friis-Hansen from the International Federation of Surveyors shares her experience: “ICCA reviewed our bid manual, and we are very grateful for this. The review pointed out ideas on what could be useful to include (e.g. we had not included information on WI-FI which is extremely important these days), formulations that could be misinterpreted or were difficult to understand, and hints on what information would be useful to include as mandatory. The very qualified and thorough review from ICCA helped us to publish a bidding document that has resulted in more comparable bids and has made it easier for us to evaluate whether the bidder fulfils our requirements. Read more...



Sharpen your knowledge at IMEX Association Day - 18 May

Association Day at IMEX focuses on how to improve your association and your events, while meeting peers in similar roles. The day before IMEX starts, the afternoon of free interactive education led by leading associations (including ICCA, PCMA and ASAE: The Center for Association Leadership) is designed to help you transform your events and your organisation. Each year the programme is updated in order to bring you the latest information on trends, challenges, new innovations, compliance and all that’s going on in the association world.
Here are some highlights of this year’s topics for Association Day:

  • Working with the millennial generation
  • The member, your customer, data and you
  • How boards get from good to great

To apply for the ICCA Hosted Buyer group please use this special link! * Conditions apply.


International Association Meetings News
Quickly catch up with international association meetings news, hand-picked for you every week by ICCA on You can subscribe to receive weekly updates by email. Here are some highlights:

The Evolution of Hybrid Meetings
Meeting Planners will always rank increasing face-to-face registration numbers as the top priority, but many of leaders in the industry are working to put a portion of that F2F (Face-to-Face) experience into a virtual package. 
Read the full article by Communications Business Solutions.

Food Restrictions In Events Increase
Each day dietary restrictions increase as part of day-to-day of event organizers and catering suppliers. Allergies, religion and lifestyle choices are among the reasons for a number of constraints that must be safeguarded. We talked to some companies and catering specialists in Portugal in order to understand what is the current reality. Read the full article by International Meetings Review. 

How Event Organisers Can Profit From Data Driven Decisions
We're all aware how crucial gathering attendee insights is for the success of any event. In fact, with the flood of event technologies on the scene, event organisers are tasked with figuring out exactly which technologies they should integrate in order to produce measurable ROI while providing a richer attendee experience.
Read the full article by Mash Media Group Ltd. C+MW Magazine.

IAEE, PCMA and The Experience Institute Team Up
on Comprehensive Study of the Behaviors Behind the Decision to Attend

Too many meetings used for one-way communication

Why Design, Not Just Planning, Matters for All Meetings


This Association e-Newsletter is sent from ICCA Global Research Centre | Asia Pacific Office

More resources, advice and case studies can be found on the ICCA Association Portal – designed to assist Association Executives in organising quality meetings. To register for the ICCA Association Portal and learn more about the various benefits ICCA offers to associations please visit

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